Who should be granted access to confidential cadet information?

• A. All staff
• B. Only the sergeant
• C. Any family member of cadets
• D. Authorized individuals only with documented access

Answer: (D)

Access to confidential cadet information must be limited to people who have a legitimate need to know and who have formal authorization. This ensures privacy and security by applying the need-to-know principle and creating an auditable trail of who accessed what and when. In a cadet program, those handling sensitive data—such as records, evaluations, or medical information—should have official roles that require access, and their permission should be documented and managed, often with role-based controls and time-limited rights. This protects cadets’ privacy, reduces the risk of misuse, and supports accountability.

Allowing all staff to view confidential information would blur lines of responsibility and unnecessarily expose data. Restricting access to only one person omits other roles that legitimately need to work with the information, creating bottlenecks and gaps. Letting family members access confidential data would breach privacy and security standards. Therefore, access should be granted only to authorized individuals with documented access.